A robust Robotic Course of Automation answer (RPA) might help remedy many complicated points that companies face each day.
In essence, RPA works by making it simpler to construct, deploy, and handle software program robots that may emulate human actions, which then work together with digital methods and software program to create higher working processes.
Regardless of which business the answer is utilized in, RPA helps alleviate the stress of duties which can be mentally draining for workers. On the similar time, it additionally helps stop human error and enhance effectivity.
rapidMATION, who’re specialists in offering state-of-the-art course of automation options, has not too long ago showcased the ability of its groundbreaking RPA know-how in a partnership with Australia’s largest tools options supplier, Coates.
The purpose of the partnership was to construct an clever automation answer that might relieve Coates’ accounts payable (AP) staff from being buried underneath the mountain of invoices that had been coming in each day from over 4,000 suppliers.
To assist handle this difficult job, rapidMATION utilised its finest automated tech options and, after a Proof of Worth course of, was rapidly capable of showcase how user-friendly and useful this sort of know-how may be.
“Having the ability to expertise the proposed answer on a smaller scale allowed me to see the advantages in motion,” says Coates nationwide shared companies supervisor Pieter Le Roux.
“It additionally made my job loads simpler when it got here to convincing the chief staff to spend money on the venture!”
The answer for Coates combines robotic course of automation (RPA) with AI-powered optical character recognition (OCR) to create a digital employee that assists the AP staff across the clock. This, in flip, saves 1000’s of hours that may now be re-routed to extra fulfilling and value-adding work and future enterprise development.
Earlier than introducing the clever AP answer, the Coates Rent AP staff was accountable for processing round 27,000 provider invoices each month, which considerably overpowered business-critical actions. The staff was managing a lot of this workload manually by doing issues resembling monitoring emails, opening attachments, and keying bill information into their ERP platform.
Sadly, this led to quite a few issues, resembling information entry errors, fee delays, burnout and poor worker retention. There have been added prices referring to extra hiring as a way to cease bottlenecks, and strained provider relations because of unfulfilled and premature service.
Le Roux and his staff started researching whether or not clever automation might remedy these points and seemed to rapidMATION to assist. He labored intently with rapidMATION to construct the corporate’s new clever accounts payable answer.
The consequence was an RPA system that might ship 24/7 service and assist groups by:
- Monitoring the AP e mail inbox.
- Opening attachments and classifying which paperwork are invoices.
- Deciphering bill content material and extracting related information (resembling PO numbers and whole quantities).
- Transferring all related bill information to the ERP system.
The outcomes of the primary 145 days highlighted that the answer was a groundbreaking success. 91,000 emails had been processed, and 87,000 invoices had been processed instantly into the ERP. Coates additionally saved 2,900 human work hours, taking an infinite load off employees.
This feat signifies that RPA can prevent and your small business plenty of time, cash and problem. If you wish to be taught extra about how an RPA answer might help, contact rapidMATION at +61 2 8003 3582 or Howdy@rapidMATION.com